Privacy Policy

The controller responsible for personal data processed through this website is:

Plosionart Studio
Operated by: Yuliia Van De Meeberg
Based in: The Netherlands
KVK number: 42032863
Email: hello@plosionart.studio

For privacy-related questions or requests regarding your personal data, contact us using the email address above.

Information you provide directly

When you contact Plosionart, we may process information such as:

• your name;
• email address;
• company or organisation;
• job title or professional role, where provided;
• information contained in your message;
• project details or brief;
• references, files or other materials that you choose to send us.

Please avoid sending unnecessary sensitive personal information.

Technical information

When you visit the website, the hosting and technical infrastructure required to deliver the website may process limited technical information such as:

• IP address;
• browser type;
• device type;
• operating system;
• requested pages;
• date and time of access;
• technical logs required for security and website operation.

This information may be processed automatically by our hosting or infrastructure providers.

Responding to enquiries

To reply when you contact Plosionart regarding:

• a potential project;
• collaboration;
• partnership;
• licensing;
• general questions.

Legal basis: taking steps at your request before entering into a contract and, where appropriate, our legitimate interest in responding to professional enquiries.

Performing a project or contract

Where a commercial relationship is established, information may be processed as necessary to:

• communicate with the client or partner;
• manage the project;
• receive briefs and creative materials;
• prepare proposals;
• deliver agreed creative or production services;
• manage invoicing and administration.

Legal basis: performance of a contract and applicable legal obligations.

Website security and operation

Limited technical information may be processed to:

• deliver the website;
• maintain security;
• detect technical problems or abuse;
• protect website infrastructure.

Legal basis: our legitimate interest in operating a secure and functional website.

Legal and administrative obligations

Certain information may be retained when required for:

• accounting;
• taxation;
• legal obligations;
• establishment, exercise or defence of legal claims.

Legal basis: legal obligation or legitimate interest, depending on the circumstances.

The Plosionart website may allow you to contact the studio by email or through a contact interface.

When you contact us, the information you provide will be used only as necessary to respond to your message and manage any subsequent professional relationship.

At launch, if the website contact button opens your own email application rather than submitting information directly through the website, Plosionart does not receive your message until you actually send the email.

If a server-based contact form is introduced later, this Privacy Policy will be updated to identify the relevant provider and processing conditions.

Plosionart uses generative and AI-assisted tools as part of some creative production workflows.

This does not mean that personal information submitted through the website is automatically uploaded to AI services.

Where a client project involves identifiable people, confidential materials or other personal data, the way those materials may be processed will depend on:

• the agreed project scope;
• the tools required for that project;
• contractual requirements;
• applicable data-protection law;
• any additional instructions agreed with the client.

Where appropriate, project-specific data-processing requirements should be addressed in the relevant contract or production agreement.

Plosionart does not claim that every generative AI service processes data in the same way. Provider terms and privacy practices may differ and can change over time.

Clients and partners may provide:

• images;
• video;
• audio;
• scripts;
• references;
• brand materials;
• character materials;
• other production assets.

These materials are processed only as required for the relevant project and according to the agreed production scope.

Retention periods for project files may vary depending on the nature of the project, contractual requirements and the need to maintain production archives or protect legal rights.

Where a specific retention period is important, it should be agreed in the project contract.

We keep personal data only for as long as reasonably necessary for the purpose for which it was collected.

For example:

General enquiries
May be retained while the conversation remains relevant and for a reasonable period afterwards.

Client and project records
May be retained for the duration of the project and afterwards where reasonably necessary for administration, contractual records or legal claims.

Accounting and invoicing records
Are retained for the periods required by applicable Dutch law.

When information is no longer required, it may be deleted or anonymised.

Plosionart may use third-party service providers to operate the website and business.

Depending on the final production setup, these may include providers for:

• website hosting;
• domain and DNS services;
• email;
• website security;
• project communication;
• file storage;
• accounting;
• creative and production tools.

These providers may process limited personal data when necessary to provide their services.

Website hosting

[Confirm hosting provider before launch — if the production website is hosted on Vercel, this section should identify Vercel as the hosting/infrastructure provider before publication. Do not publish a provider here until the production hosting setup is confirmed.]

Some service providers used by Plosionart may operate outside the European Economic Area.

Where personal data is transferred internationally, applicable safeguards under the GDPR should be used where required, including mechanisms such as:

• European Commission adequacy decisions;
• the EU–U.S. Data Privacy Framework where applicable;
• Standard Contractual Clauses;
• other legally recognised safeguards.

The exact mechanism depends on the provider and service involved.

The website may use strictly necessary technologies required for:

• website delivery;
• security;
• technical functionality.

These technologies do not require consent where they are genuinely necessary for the service requested by the visitor.

Analytics and marketing cookies

Plosionart should not place non-essential analytics, advertising or marketing cookies before obtaining consent where consent is legally required.

If services such as:

• Google Analytics;
• Meta Pixel;
• Google Ads;
• behavioural analytics;
• remarketing tools;

are introduced later, the website and this Policy must be updated accordingly.

A cookie preference mechanism should also be provided where required.

Some portfolio pages may contain or link to content hosted by third-party platforms such as:

• YouTube;
• Instagram;
• other external media services.

When third-party content is embedded directly into a page, the relevant platform may process technical information about visitors.

Where consent is required before loading such content or cookies, Plosionart should prevent the relevant third-party technology from loading until the required consent has been obtained.

Ordinary links that simply take you to an external platform are governed by the privacy practices of that platform after you leave the Plosionart website.

The Plosionart website may display the names or trademarks of creative partners.

Displaying a partner name or logo does not itself mean that the partner receives information about visitors to the Plosionart website.

If a visitor follows a link to a partner's external service, the partner's own privacy policy will apply from that point.

Depending on the circumstances, the GDPR gives you rights including:

Access

You may ask whether we process personal data about you and request access to that information.

Rectification

You may ask us to correct inaccurate or incomplete personal information.

Erasure

You may request deletion of personal data where the legal requirements for erasure are met.

Restriction

You may ask us to restrict certain processing in circumstances provided by law.

Data portability

Where applicable, you may request personal data in a structured, commonly used and machine-readable format.

Objection

You may object to processing based on legitimate interests in circumstances provided by the GDPR.

Withdrawal of consent

Where processing is based on your consent, you may withdraw that consent at any time.

Withdrawal does not affect processing that was lawful before consent was withdrawn.

To exercise your rights, contact: hello@plosionart.studio

We may need to verify your identity before responding to certain requests.

Plosionart does not currently use website visitor data to make automated decisions that produce legal or similarly significant effects concerning individuals.

If this changes, this Privacy Policy will be updated where required.

Plosionart takes reasonable technical and organisational measures to protect personal data against:

• unauthorised access;
• loss;
• misuse;
• alteration;
• disclosure.

No internet service can guarantee absolute security.

Security measures are reviewed and adjusted as the technical infrastructure evolves.

The Plosionart corporate website is not designed as a service for children and does not intentionally request personal data directly from children.

Some portfolio projects may feature child-oriented characters, stories or creative products. Their presence in the Plosionart portfolio does not change the intended professional audience of the studio website.

Any separate child-oriented service or product may require its own privacy information appropriate to that service.

If you believe that your personal data has been processed in violation of applicable data-protection law, you have the right to lodge a complaint with the competent supervisory authority.

For Plosionart in the Netherlands, the relevant supervisory authority is:

Autoriteit Persoonsgegevens

You may also contact Plosionart first so that we have an opportunity to address your concern.

Plosionart is not responsible for the privacy practices of external websites linked from this site.

This includes standalone project websites and social-media platforms.

External websites operate under their own privacy policies and terms.

This Privacy Policy may be updated when:

• the website changes;
• new services are introduced;
• analytics or marketing technologies are added;
• hosting or infrastructure changes;
• production workflows change;
• applicable legal requirements change.

The latest version will be published on this page together with its updated date.

For questions about this Privacy Policy or the processing of your personal data:

Plosionart Studio
Yuliia Van De Meeberg
The Netherlands

KVK: 42032863
Email: hello@plosionart.studio

© 2026 Plosionart Studio.